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Fields

Last updated 2 Dec 2023
Field 1Closed
Field 2Closed
Field 3Closed
Field 4Closed
Field 5 (Cricket Oval)Closed
Field 6 AClosed
Field 6 BClosed
Warm Up AreaClosed

Sub-Committee Position Descriptions

Member Protection Information Officer - Position Description

Volunteer Co-ordinator

The key function of the role is to co-ordinate all elements of volunteering within their club.  Volunteer co-ordinators liaise with all areas of the club to determine their volunteer needs and then recruit volunteers to each of the roles.

Another important function of a volunteer co-ordinator is to ensure that all volunteers have the knowledge, training and support required to undertake their nominated roles.

Responsibilities

Prior to the season

q  Assess the volunteer needs of each area of the club in both general club operations and special events.

q  Consider the knowledge, skills and time required for each role

q  Recruit volunteers to roles that suit them and

q  Organise the orientation, training and the induction of volunteers

q  Work with the Secretary organising volunteer rosters and maintaining records


During the season

q  Ensure the club has adequate numbers of volunteers in each area of the club (e.g. coaching, social function organisers, canteen staff etc)

q  Continually check with volunteers to identify any issues or if additional training or support is required.

q  Identify and organise the training and education opportunities for volunteers

q  Ensure that volunteers are reimbursed for their approved out-of-pocket expenses

q  Continually promote the efforts of volunteers throughout the year (not just at the end of the season)

q  Submit regular reports to the club/group committee as required

After the season

q  Ensure that each volunteer is recognised and thanked thanked for their contribution throughout the year

q  Identify ways to improve the volunteering experience, either through training or support.

Essential Skills and requirements

q  Can communicate effectively and has good interpersonal skills

q  Is positive and enthusiastic

q  Is well organised

End of year hand over

Updating key documents

At the end of each year a key activity of the Volunteer Co-ordinator will review and revise their position description to ensure it continues to reflect the requirements of the role. 

The volunteer co-ordinator should also facilitate the updating of policies, procedures, rosters, and other information used to train, support and empower volunteers.

The updated Position Description and supporting documentation should be provided to the club secretary prior to the Annual General Meeting each year.

Induction of the incoming Volunteer Co-ordinator

An important responsibility of outgoing Volunteer Co-ordinator is to train, mentor and support the incoming Volunteer Co-ordinator.

The estimated time commitment required as the Volunteer coordinator is XX hours per week.

Club Media Manager

The Club Media Manager sources and provides the information and stories for the local media such as local newspapers, radio and TV stations.  The Media Manager will actively build relationships with the clubs local media with a view of maximising the clubs profile and awareness through local media in its community.

Responsibilities

q  Identify the local media whom the club would like to publish stories and identify the key reporters, producers and editors.

q  Create and maintain relationships with key reporters, producers and editors.

q  Understand how to submit stories to each of the key media outlets and when are their publication deadlines each week.

q  Create and maintain the media register, detailing local media reporters, producers and editors and all other key information

q  Co-ordinate the production and submission of weekly media releases, which may include quotes, articles, videos and photographs

q  Organises media coverage for publicity for club milestones, events and activities

q  Assist the President and Committee in promoting the club in the local and wider community.

q  Prepares media kits or background information at the start of the year for upcoming events, activities and milestones.

Essential Skills and Requirements

q  Strong Communication skills

q  Good networking and interpersonal skills

q  Strong writing skills

q  Able to meet strict deadlines

q  Strong understanding of the different club activities

End of year hand over


Updating key documents

At the end of each year a key activity of the Media Manager will review and revise their position description to ensure it continues to reflect the requirements of the role.

The Media Manager should also update the local media register of important information about the key local media organisations, their respective deadlines and their reporters, producers and editors names and contact details.

The updated Position Description and local media register must be provided to the Club Secretary prior to the Annual General Meeting each year.

Induction of the incoming Media Manager

An important responsibility of outgoing Media Manager is to train, mentor and support the incoming Media Manager.

The estimated time commitment required as the Media Manager is XX hours per week.

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